![]() I am out of the office at this time, and I am not checking email. For urgent matters, you can contact my colleague, Marilyn Morales, at. If you need assistance while I’m away, please contact Sheila Jones at for marketing questions or Chad Miller at for accounting questions.” So, what does a well-composed out-of-office message look like? Here are some templates for effective automatic responses to those inside and outside your company: You don’t want to make a promise you might have to break. Telling people that you’ll respond as soon as you return - You’ll have plenty of work to catch up on the day you get back, so avoid saying you’ll return emails in a particular time frame.On that note, ask your colleagues for permission before you provide their email addresses and phone numbers in your out-of-office message they might have a big project coming up that will make them too busy to serve as your stand-in. Committing a colleague’s immediate help - You can’t predict how quickly your coworkers will be able to respond to emails in your absence, so make sure you don’t promise their immediate assistance.Boring as it may be, the best approach is to keep your out-of-office message clear, simple and most of all, professional. Also, don’t imply in the message that you’re happy to be out of the office or flaunt the fact that you’re going somewhere fun (while your coworkers aren’t). Attempts at humor can easily be misinterpreted and fall flat with the wrong audience (for example: your boss). Trying to be funny or bragging - Resist making jokes in your out-of-office message.While you’re writing and activating your out-of-office message, avoid these pitfalls: What to avoid in an out-of-office message Specify each person’s area of expertise so colleagues and clients know exactly where to turn for assistance. The people who can help while you’re out of the office - Provide the names, phone numbers and email addresses of any coworkers who will be covering for you while you are taking time off.Otherwise, colleagues might still attempt to get in touch with you if they think you’ll be checking in with work. ![]()
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